The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
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The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Tuesday, July 05, 2016 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.
MINUTES REVIEW:
The minutes of the June 20, 2016 regularly scheduled Commissioners meeting were reviewed. Commissioner Ross made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor of the motion 3-0-0.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. A power outage at around 7:00 a.m. this morning affected homes and businesses along the St. Johnsbury Road (NH Route 18) and the North Littleton Road (NH Route 135). Power was restored to all customers by about 10:00 a.m. The cause of the incident has not been determined and LWL personnel continue to investigate the event. At the time of this meeting it is still unclear as to why the outage happened though the failure point has been narrowed down to a probable equipment failure at the Westside substation. Westside substation was taken out of service and its load shared between the substations at Partridge Lake and Burndy to expedite power restoration efforts.
2. The NHPUC distributed the surplus funds from the Regional Greenhouse Gas Initiative (RGGI) Auction 32 last week. LWL received a check for about $21,200 to rebate active customers. Active LWL customers that record energy (kWh) usage in July will receive a rebate of $ 0.00380/ kWh or ($3.8 per 1,000kWh) consumed.
3. Representatives from Daymark Energy (La Capra Associates) are scheduled to attend the August 1st meeting of the BOC to discuss LWLs power supply procurements going forward (2017 – 2020). This meeting will be dedicated to power supply discussion and tweaking/ adjusting LWLs power supply hedge strategy in light of declining load/ sales as a result of weather, load losses and other regional factors.
4. LWL personnel are scheduled to repair what we suspect to be a leaking twelve (12) inch water main on Union Street near the car wash. Significant infiltration was observed by a maintenance crew that was inspecting the sewer main with a rolling camera and noted the infiltration and marked the area. Further site investigation by LWL confirmed a probable leak. This is the same general location that was found in 2013 by a contractor conducting acoustic sound detection for the LWL through a NHDES grant though the specific location could not be pinpointed. Because of the camera footage the actual leak location was determined very accurately which will expedite the repairs.
GENERAL/ OTHER BUSINESS:
1. The BOC reviewed the year ended 2015 auditor’s report submitted by Vachon Clukay & Company, PC. In general the auditor’s opinion stated that they found LWL in good standing “in all material respects” and that the financial records were “presented fairly” in regard to its financial position for the business-type activities as reported by LWL.
The BOC discussed the requirements under the Government Accounting Standard Boards statement (GASB) with management. Of special interest/ concern were the liabilities incurred by LWL for participation in the NH Retirement System and Other Post-Employment Benefits offered to retirees. Following the discussion Commissioner Ross made a motion to accept the Independent Auditors Report findings for the fiscal year ended 2015, seconded by Commissioner Goodell.
The vote was in favor of the motion 3-0-0.
2. Commissioner Moore asked about the pending water rate adjustment that appears to be warranted.
Superintendent Considine stated that he was not prepared to make a recommendation at this time though the preliminary data indicates a 13 to 14 percent increase may be needed to meet the required revenue goal. This increase would result in $0.36 per 100 CF (748 Gallons) and cost the average water user about $1.80 more each month. The required revenue goal is set at providing enough funds above operating expenses at the end of each year to replace about 1,000 feet of water main every other year. A construction estimate of $100 per foot pipe replacement was used.
Following some additional discussion the BOC decided to convene a public hearing to discuss the pending water rates adjustment and proposed implementation date on Monday July 18, 2016. Notice is to be posted in the local newspaper the preceding week.
ADJOURNMENT:
Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 1:45 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.